Outlook is a personal information manager from Microsoft. Outlook is available with the Microsoft Office Suite that is developed by the software giant. Outlook is mostly used as an email application, but it has other things to offer to the users. Apart from email organization, you can take notes, schedule meetings with the help of the calendars, set deadlines and many more such things that can help users better with their office works. Microsoft Outlook is available with the Office suite as well as a standalone application. Outlook address book is an important part of the Outlook as it stores all the contacts.
Outlook can also work with Microsoft Exchange Server and Microsoft SharePoint Server. When Outlook is used by a large group of people, it is best to use it with the support of an Exchange Server. This will help to simplify the communication within the organization all the more easy and quick. It is important for Outlook to be working without any interruption since most of the communication within an organization takes place with the help of Outlook.
When you type an email address, Outlook would start looking for a potential match in the address book. It would keep looking for a match until it finds one in the address book. The search will end once the search reaches up to the very last contact in Outlook. In certain cases, when you have more than one address list in the profile, then Outlook would look into different contact folder or Exchange GAL.
For instance, if you have Teddy Ray and a Teddy Gray in the GAL list along with another Teddy Steele in your contacts, GAL will be the first list, in which Outlook would look for a particular contact. As you type Teddy’s name in the To column, you will see that the contacts listed in GAL only would appear, but the Teddy in Contacts will not appear in the suggestion list. This is when you would think about making changes to the way Outlook searches for a particular contact.
To make changes in the way Outlook searches for a contact, you need to open the Address book. Ctrl + Shift + B is the shortcut to the address book. In the window, you will find Tools, click on it and from the menu, choose Options. You will find the options for sorting at the very last, choose one of the address lists and then click on the arrow button. With this, the way in which Outlook address book searches changes.