Conversion of Outlook address book into other formats

Convert Outlook address book

Any email client component will have the facility of adding contacts and details as address book. These address books can be used for adding many personal and professional info about the contacts and can be used in future. Details like birthdays, anniversaries, personal and business information, can be included along with the addresses, phone numbers, email ids, website URLs and many more. Outlook address book, if you are an Outlook user, has the option of having multiple address books for different categories of contacts. These contacts can be saved as vCards, which are standard electronic business cards.

vCards are used for exchanging the contact details through emails. These vCards can be attached with the email body or the World Wide Web or the IMs, and can be shared. All the details added in the Outlook address book can be extracted into the vCard and exchanged. If you have multiple address books in Outlook, they can be separated and saved into other formats. Windows address book, the address book feature of Outlook Express, is a component of Windows itself and helps users to maintain a single list for multiple programs.

Converting contacts to other formats

The address book contacts can be exported from the corresponding email clients and saved in different formats. Excel is best mode for exporting the contacts. Excel helps in systematic sorting and searching of the contacts. The address book contacts can be sorted

Convert Outlook address book

alphabetically, which helps in locating the contacts easily. Outlook address book contacts can be extracted out from the program into other file formats using the exporting tools. There are many tools available for exporting contacts, out of which vCard Export is done by Address Book Extractor.

The Extractor separates address books easily and does three conversions of the contacts. It will convert Outlook to vCard, Outlook to Excel, and Outlook to Windows address book. In all editions of Windows, the conversions give qualitative results. Software developers have come up with many novel tools for the conversions, which will work with any email program or any operating system. vCard Export program separates address book from Outlook and converts it into Windows Address book(WAB), XLS and VCF.

If you need more help on address books of Outlook, contact Outlook tech support.

Exporting and Importing Outlook address Book to Hosted Zimbra

Importing contacts to Zimbra

Zimbra, like many other email servers, is a groupware email server. Zimbra is designed with open source technologies to be stable and has a modular architecture. It has all the components of Linux and Mac based email and calendar messaging infrastructure and hence, is very flexible. It connects to all the end user email clients through different standard protocols.

Zimbra can be synched with Outlook for accessing emails through the server. Outlook address book contacts can be exported and imported to hosted Zimbra products. This article contains the steps for exporting and importing of Outlook address book to Zimbra products.

Exporting from Outlook

Microsoft Exchange and Microsoft Outlook users can export Mail, Address Books, and Calendars into .pst format. This can be imported using the PST Import Wizard. Or you can import the contacts as .csv file the steps are as follows:

• Select File, click Import and Export from the menu.
• Make sure Export to a file is highlighted.
• Click Next.
• Make sure Comma Separated Values (Windows) is selected.
• Click Next.
• Highlight the Contacts folder.
• Click Next.
• Use the Browse button to specify a location and file name for the exported contacts.
• Click Next twice.
• Select Finish.

Once the contacts are exported, import them into the Zimbra address book.

Importing

To import a contact list:

• From the Options tab, click the Import/Exporttab.

  

  Importing contacts to Zimbra

• In the Import section, select the type as Contacts.
• In the drop-down next to Contacts, select the type of contact file that is being imported:
  • Zimbra contacts
  • Yahoo! contacts
  • GMail contacts
  • Outlook 2000 contacts
  • Outlook 2003 contacts
  • Outlook contacts
  • Thunderbird contacts
• Browse to locate the contact .csv file to import.
• Click Import. In the Choose Address Book dialog either select an existing address book to add the contacts or create a new address book to import the file.
• Click OK. The content of the contacts file is imported.

The contact information may not be displayed in the same order for different contact lists. You will have to pick the correct order before importing them.

Hope this article will help you in copying contacts from Outlook address book to Zimbra.

Merging Outlook Address Book with another

Merge address books in Outlook

As time passes, everything gets old and weak. Computers also become weak in memory and performance. Unlike humans, computers have the option for deleting, formatting and refreshing their memory so that they get back their youth. Outlook is also one such program that can be refreshed to regain the fading youth and performance. Outlook, with time, will accumulate huge amount of data in the PST files. Searching a relevant data from this jumbled dump of data will be tedious and will feel like years to complete a process. A fully loaded Outlook address book will take more than the required time to get back the details of a contact, which is against what computers stand for.

When you have synched email accounts with Outlook, the address books of those accounts also will add up to the mess. Outlook tech support says that merging Outlook address book will help in resolving the issue to an extent. This will also save time and is easier. This article has the steps for merging the Outlook address book with address books of other email accounts.

• Open Microsoft Outlook by either double-clicking on the icon or locating it under the Start menu.
• Click on the File bar near the top of the program.
• A drop down menu will appear.
• From this menu, select Import and Export.
• A variety of options will appear.
• Select Import from another program or file then click on the Next button.
• More options will appear.
• Pick Personal Address Book, then click on Next again.
• This will start an Importing Addresses wizard.
• The wizard will guide you through the process by prompting you for the import location.
• Select whatever address book you would like to import from, and the wizard will merge these contacts into your existing address book.

Keep the Outlook address book clean

Merge address books in Outlook

To keep the address book clean and organized:

• Open up the Outlook Express Address Book by clicking the icon for the address book.
• Look down the list and find any email addresses that are no longer needed.
• Select them with a left mouse click and then click the Delete icon.
• Otherwise right click on any unused addresses and choose Delete from the drop down menu.
• Repeat until all unused addresses are gone.

If you have any concern about the Outlook address book, contact Outlook tech support.

Outlook address book issues in Windows XP

address book issues

Outlook 2010 is the recent version of Outlook released for Windows operating systems. Occasionally your Outlook program may show various kinds of errors, like Outlook address book errors, incomplete installation errors, activation errors, cannot start outlook errors etc. Let’s see them in detail!

Outlook address book errors

When the user tries sending a mail to someone using his Outlook address book, Microsoft Outlook may show certain errors or issues. To resolve such errors, if a simple restart of the system or application doesn’t work, there’s no other way for the user, other than to uninstall and reinstall the Outlook address book. Also, certain times, when the user has upgraded the Outlook application, the address book may not be displayed. This is because the upgrading process has probably damaged or corrupted the address book. Remove the address book in Outlook and consider re-installing it to solve these issues.

Incomplete installation issues

Sometimes while installing Outlook 2007 on your Windows XP computer, you may see that the program freezes, displaying a progress bar that doesn’t really show any progress. This issue may be because the antivirus program installed on your computer might be conflicting with the installation process. In such cases, it advised to disable the antivirus software and associated services until the Outlook installation completes.

Activation issues

Once you install Outlook, Microsoft will need you to activate Outlook through the internet or over the telephone with the right product or activation key. Users report that a variety of issues like “Invalid Product Key”, “Your Installation Cannot Be Activated”, messages are shown. These are caused mainly because the user recently modified the computer hardware, exceeded the activation limit allowed, or Opa11.dat file or the Data.dat file has been damaged.

address book issues

Cannot start outlook errors

Sometimes when trying to start Outlook, you may receive error messages like, “unable to open the Outlook window,” “Cannot Start Outlook”, “Invalid XML” etc. The issues may be because the program doesn’t have an associated profile with it or the profile cannot be loaded at the time or because of registry errors. Solve these by altering compatibility settings for Windows allowing Outlook to run natively.

These are some issues commonly found in Outlook. Ciao!

Tutorial for creating Outlook address book to access MCommunity directory

Outlook - MCommunity Address Book

Even though the UMHS Exchange address book contains information about all those who have a UMHS Exchange account, it does not have entry for individuals without UMHS Exchange accounts. Almost all people in the University of Michigan including faculty, staff and students have an entry in the directory of MCommunity. Getting access to MCommunity as an extra address book is helpful for correspondence with other members of the university as the listing is independent of the email service of the individual. This article contains information for accessing MCommunity directory through Outlook.

Instructions for creating Outlook address book for MCommunity

Follow the instructions mentioned below and you will be able to create an Outlook address book for accessing MCommunity directory.

1. Start off with this procedure by clicking the Windows “Start” button located at the bottom left hand corner of your desktop.
2. Continue with this procedure by selecting Control Panel from the start menu.
3. Click on the option labeled “Mail” located in the control panel window. This will open up the email setup window.
4. Hit the button labeled “Email Accounts” located in the email setup window.
5. Go to the tab titled “Address Book”.
6. Hit the button labeled “New”. This will open up the “Add a new account window”.
7. From here select Internet Directory service (LDAP) and hit the “Next” button.
8. Type “idap.umich.edu” in the server name field and hit the button labeled “More Settings”.
9. Go to the tab titled “Connection”.
10. Provide a name for the address book in the display name field. Something like MCommunity will be more appropriate since it will be easy for you to recognize.
    

    Outlook - MCommunity Address Book

11. Provide 389 as the port number.
12. Unmark the check box which says “Use Secure Sockets Layer”.
13. Now go to the tab titled “Search”.
14. Select the custom option which you can see under the search base section and enter dc=umich, dc=edu in the field and hit the “Ok” button.
15. Go back to the “Add a new account window” and hit the “Next” button.
16. Finally end this procedure by clicking the button labeled “Finish”.

That’s all with the instructions for creating an Outlook address book for accessing MCommunity directory. Have a nice day!