All About Outlook Address Book Search

Outlook Address Book

Microsoft Outlook Contacts

Outlook is a personal information manager from Microsoft. Outlook is available with the Microsoft Office Suite that is developed by the software giant. Outlook is mostly used as an email application, but it has other things to offer to the users. Apart from email organization, you can take notes, schedule meetings with the help of the calendars, set deadlines and many more such things that can help users better with their office works. Microsoft Outlook is available with the Office suite as well as a standalone application. Outlook address book is an important part of the Outlook as it stores all the contacts.

Outlook can also work with Microsoft Exchange Server and Microsoft SharePoint Server. When Outlook is used by a large group of people, it is best to use it with the support of an Exchange Server. This will help to simplify the communication within the organization all the more easy and quick. It is important for Outlook to be working without any interruption since most of the communication within an organization takes place with the help of Outlook.

When you type an email address, Outlook would start looking for a potential match in the address book. It would keep looking for a match until it finds one in the address book. The search will end once the search reaches up to the very last contact in Outlook. In certain cases, when you have more than one address list in the profile, then Outlook would look into different contact folder or Exchange GAL.

Microsoft Outlook

Microsoft Outlook Tips

For instance, if you have Teddy Ray and a Teddy Gray in the GAL list along with another Teddy Steele in your contacts, GAL will be the first list, in which Outlook would look for a particular contact. As you type Teddy’s name in the To column, you will see that the contacts listed in GAL only would appear, but the Teddy in Contacts will not appear in the suggestion list. This is when you would think about making changes to the way Outlook searches for a particular contact.

To make changes in the way Outlook searches for a contact, you need to open the Address book. Ctrl + Shift + B is the shortcut to the address book. In the window, you will find Tools, click on it and from the menu, choose Options. You will find the options for sorting at the very last, choose one of the address lists and then click on the arrow button. With this, the way in which Outlook address book searches changes.

Unlocking Attachment Restriction In Microsoft Outlook

Outlook Address Book

Outlook Setting Instructions

Outlook is an email client developed by the software behemoth, Microsoft Corporation. Normally very reliable and efficient, there are various features such as Outlook address book, send or receive emails, scheduling appointments, meetings, calendar feature and more. However, it can happen sometimes there can be issues concerning Outlook setting or other issues that really require calling experts to resolve them.

This email management program has been created to help users send or receive email messages and even prevent the users from accessing files attachments that may contain malware or other harmful viruses that can potentially infect your system. Extremely annoying and frustrating it can be, for various users when they are not able to download the attachments that are sent to them in the email program. Error messages are displayed every time when they try downloading an attachment from the email program.

Messages can be like ‘Outlook blocking access to some potentially unsafe attachments’. Agreed, security is something very important and it is a good practice to maintain; however it is annoying when you are aware that the sent file is from a trustworthy source. Don’t worry; if it is trusty source from your Outlook address book contacts, this article will help you access and download the desired attachments in Microsoft Outlook. Here are the instructions to guide you.

  • In case you want to unblock attachments, you need a key to be added to the Windows Registry Editor. Read the steps below.
  • First close Outlook window if it is open. Hit the Start button to access start menu. Then go to ‘Run’. Enter ‘regedit’ in the blank field in the run window. Press Enter key on the keyboard
  • In the Registry Editor window, click on the ‘+’ sign located next to ‘HKEY_CURRENT_USER’ and then you need to navigate to ‘Software Microsoft Office12.0 Outlook Security’. Then, you need to click on the ‘Edit’ tab that can be found at the top and then select ‘New’ from the drop down menu, and click ‘String Value’. Give a
    Outlook Blocking Access

    Outlook Setting Help

    name to the value, say Level1delete. When done, right click on Level1delete and choose ‘Modify’ from the drop down menu. Enter the extensions such as .exe or.bat and hit on the ‘OK’ button in order to close the Window. Then, close the Registry Editor window.

Restart Outlook and then you need to check whether now you are able to download the blocked attachments or not. You will see no problem in doing it. You will not be encountering any error message, henceforth.

Getting To Know The Outlook Address Book

Microsoft Outlook

                     Outlook Contacts Details

Outlook contains a long list of features. Although it is an email client program, it is an extremely popular personal information manager, featuring many productivity tools. If you successfully use all the different features that Outlook provides, you will be able to perform all the actions required in a workplace without any hassles. One of the major features of Outlook is the Outlook address book and the Outlook Calendar.

The Address book is an inbuilt tool of the service that is used to keep full track of your Outlook Contacts. As the number of people you correspond with increases, you will need to keep a contacts manager in hand, which you can update with ease and manage no matter where you go. Address book, as the name suggests, is a collection of the address book of different types and formats. This feature allows you to save contact information about your business acquaintances, colleagues and friends with whom you correspond.

Many different information about each individual can be saved using the address book, some of which are:

  • Full name
  • Phone numbers
  • E-mail addresses
  • Display name
  • Addresses
  • Fax numbers
  • General notes

There are innumerous benefits of maintaining an address book. By frequently updating the information, you will be able to look up when you need it. Moreover, once updated in your Outlook email client program, this information will also be available in your smartphones that are synced with the information. This means, critical information is on your fingertips at all times, wherever you go. Once you have saved a particular contact in Outlook Address book, you will be able to use this information when composing a new email.

Outlook Address Book

                     Outlook Address Feature

Under relevant fields like TO, CC and BCC, the program will automatically search the Address book and refresh the relevant information. Outlook will automatically look through the name for a matching person in the Contact list and then fill in the rest of relevant details. The latest version of Address book even features an ability to sync with social networking websites. This way, all the relevant contact information will be pulled out from the social networking websites and the program will also notify the latest posts made by your Outlook contacts.

Microsoft Outlook has many different updates that are extremely useful but rarely utilized. Once you make use of these functions, you will be able to get through your work in minimal time and maximum ease.

How To Add Outlook Address Book Service To Email Profile

Outlook Address Book

Features Of Outlook

If you were using Outlook to manage your email accounts, you would surely have contacts saved and stored in the program. Now, if you do not add Outlook Address Book Service to your email profile, you will not be able to view the contacts folder in the program. Now, in this post, we will find out how to add this service to the email profile so that you will be able to view the contacts folder.

Steps Involved

The first step is to launch the address book lists corresponding to your email profile. For this, follow the steps below.

  • Launch Microsoft Outlook 2003 from its desktop shortcut.
  • Select the option Tools in the program and click Email accounts.
  • Choose the option View or change existing directories or address books.
  • Click the button Next.
  • If you are using Outlook 2007, choose the option Tools and click Account Settings. Choose the tab Address Books.
  • If you are using Outlook 2010 or Outlook 2013, choose the option File and click Account Settings. Select the option Account Settings and then Address Books.

If you find that the Address Book service is already added in the profile, you need to choose the contacts folder as an Address Book.

Outlook Help

Outlook Email Configuration

If you do not find the service added, select the button New or Add depending on the Outlook version you use and choose the option Additional Address Books. Select the button Next. Click the option Outlook Address Book and then choose Next. Select the option OK. Once you complete these steps, close the Outlook program and restart it for the changes to take effect. With this, the service will be added to the Outlook profile.

Now, in order to mark the contacts folder as an address book, select the contacts folder in the program and click the button Properties. Go to the tab Outlook Address book and choose the option Show this folder as an e-mail Address book. Once you complete these steps, you will be able to choose the contacts from the Address Book.

Sometimes, the address book service might be already present and you will still not be able to access the address book. In this situation, remove the Address book service and restart the program. Add the service again to the program. This will fix the issue. If you have any queries regarding these steps, you may contact the Outlook help center or our technical support team.

How To Insert Outlook Contacts To A Word File

Outlook Address Book

Address Book In Outlook

Many of the experienced users of the Microsoft Word program consider the wizards that are available in the program an annoyance. This is because these wizards impose formatting options on the document. Just like you do not need to make use of the Mail Merge Wizard to import the Outlook contact data, you may not need the Letter Wizard that is available in the Outlook program.

In reality, you will be able to save some of your valuable time by bypassing the Letter Wizard, if you are trying to insert information to a document that is not a letter. Before using the Outlook address book toolbar to insert the contact data of the Outlook program to a Word document, you need to assign the button to a toolbar. The steps to insert Outlook contacts to a Word file are explained below in this article.

Instructions

  • The first thing to do is to right click on the grey apace that surrounds the toolbars.
  • Select the Customize button and then click on the Commands tab.
  • Now you will need to click on Insert button that is located under Categories.
  • Under the Commands tab, you will need to scroll until you find the Address Book.
  • Select the Name and then drag it to where you wish to place it in the toolbar.
Outlook Contact Data

Address Book Help

After assigning the button to a toolbar, you will be having immediate access to the Outlook address book.

  • Select the Address Book button and you will be taken to the Select Name dialog box.
  • If you are having many Outlook folders that have the contact data, you can select the proper folder from the drop down box that is located near to Show Names from the label.
  • Choose the name of the contact from the address list located under the label Type, Name or Select from List, to insert the address of the contact.
  • Now you can make use of the radio buttons to choose if you need to use the mailing address or any other address that you have stored in the Outlook program.
  • After finishing the steps, you can click on the OK button to finish the steps.

These are the simple steps to insert the contacts in the Outlook program to a Word file. For further assistance, you can contact the Windows help and support team.

Salient Features Of The Outlook Address Book

Outlook Address Book

Outlook Features

Microsoft Outlook is an excellent email application that also serves as an advanced personal information manager. The program stores the personal and contact information of the users in specific files and folders know as personal storage tables or PST and Outlook address book.

The address book folder in this email application is actually a collection of several address books of varying types and formats. You can also store various types of information in the address book folders and that includes your full name, display name, contact addresses as well as phone numbers and general notes. Hence, the address book can be used to search and select names, email addresses as well as distribution lists while you address the messages.

Whenever you compose an email in Microsoft Outlook and type a name in the To, Cc and Bcc fields, the application automatically checks to see if the name you have entered matches a contact in the Outlook address book. In addition to this service, this option can also be used to search for names and other information that include office locations and telephone numbers of the people. You can find an option that says Find a contact box on the Standard toolbar to search for a contact.

Address Book Folders

Outlook 2013

Many users call up the Outlook tech support to know how to open the address book folder in the application. As it is the case with most of the options in the Microsoft Outlook application, the address book can also be opened in a number of ways in the program. The first method is to open the application and then click on the Tools menu. Here, a list of options would be available, from where you can select the address book. In the second method, you can use the keyboard shortcut to access the address book folder in Outlook. All you require is to use the Ctrl Shift B keyboard combination.

As mentioned earlier, you can also look up for the address book option while composing an email message. While doing so, you can click on the To, Cc, or Bcc buttons to enable the program to open the address book folder and search for the specific contact.

These are some of the main features of the address book folder in the Microsoft Outlook email application. To get more information on the features of this email program, feel free to contact our online tech support team.

Procedure To Import Contacts To Outlook Web Access

Outlook Address Book

Microsoft Outlook

You might have heard about the Outlook Web App (OWA), which was first unveiled as Exchange Web Connect. Then, it was given a different name and now referred to as Outlook Web Access. If you are not aware, it is a client-side, web-based service for the Exchange Server. Now, Microsoft Exchange Server allows huge organizations, institutions and businesses for controlling large databases of users. The users make use of the OWA for the purpose of connecting to the Exchange server. Users or specifically clients will be able to import and utilize their already existing Outlook address book. Outlook maintains an address book containing contacts that can be imported. Here is how to import contacts to Outlook Web Access:

Instructions:

  • First, you need to configure your exchange email address with Outlook. On your system, you need to click on Start (located in the lower left corner of the computer screen), and then click on Control Panel. After that, you need to click on Mail. Thereafter, click on E-mail Accounts… and then click on the Next button.
  • After that, click on Next button, ensuring that Microsoft Exchange Server is selected from the list of options.
  • Key in the address of the Microsoft Exchange Server in the box given (you will be able to acquire information from your network administrator).
  • After that, you need to type in your email username, and then click on the Next button. Type in your password when prompted, and then click on the OK button for connecting. Click on Next to confirm your setup. Then, click on Finish for finalizing the setting up of Microsoft Outlook using your Exchange Server.

    Outlook Web App

    Outlook Web Access

  • Thereafter, on your computer, you need to click Start, and then select All Programs. Then, you need to select Microsoft Outlook.  
  • In the email client, you need to click on File. After clicking on Import and Export, you need to click on the method you wish to use for importing the Outlook address book. After that, click on Next. Then, select Personal Address Book, and then click on Next and Next button again.
  • Thereafter, you need to click on Contacts from the Personal Folders folder tree, and then hit Finish to finalize importing your address book to Outlook Web App account of yours, through Outlook.

 

This way, you can import contacts to Outlook Web Access

 

Moving Your Contacts From Outlook To Thunderbird

Outlook Address Book

            Outlook Contact Transfer

Outlook and Thunderbird are two of the most commonly used email client programs these days. Some people use both, and it’s useful for them to have a fast method to transfer contact information between the two programs. Say, if they wanted the contact info that was in their Outlook address book, for use in Thunderbird. The first order of business is to make this data accessible in the latter program.

Both of these applications support the CSV format for contact information transfer, which is what you’ll be using to bring about a successful migration of the contact base. There are two stages to this: exporting the contacts from the Outlook Address Book, and adding it in the Thunderbird application.

Exporting from Outlook

  • Launch Outlook and go to the File menu. From there, choose Options and wait for that window to come up.
  • Hit the Advanced option when you see it.
  • Go to the Export section and choose the Export option. This will bring up the Import and Export Wizard which you’ll be using.
  • Select the Export to a File option. Then hit Next.
  • Go to the Create a File of Type dropdown and choose the Comma Separated Values (Windows) option.
  • Select the folder you wish to save the contact information from. You’ll find the option in the Select Folder to Export From section.
  • Hit the Browse button and find a location in your hard drive where you’ll be saving the exported file. Select this and then hit OK. Take note of where this is, or you might later have to search long just to find this particular folder.
  • Hit the Next button in that window, and then click on Finish.

    Outlook And Thunderbird

    Outlook To Thunderbird Migration

Importing into Thunderbird

  • Launch the Thunderbird application. Go to the Tools menu and choose Import. You’ll see the Import window come up now.
  • There’ll be a list of options for the file you’re going to import the data from. Choose Text file (LDIF,.tab,.csv,.txt). Hit Next.
  • Navigate to the location you noted down previously – the one where the exported file from Outlook is saved.
  • Leave the First record contains field names option checked.
  • To match the contacts with previously existing ones in Thunderbird, use the Move Up and Move Down buttons.
  • Hit OK, and then Finish.

That was on how to bring over your contacts from Outlook into Thunderbird. For more useful instruction, check out related posts.

Managing Your Outlook Contacts

Outlook Address Book

Outlook Address Book And Contacts

Outlook email client has many nifty little features that make it the best email client program capable of handling a large flow of emails. Two of the major functionalities included in Outlook are Contacts and Calendars. The Outlook Calendar allows the user to create notes and schedule events, acting like a Task Manager. The Calendar feature can be shared with other users as well, so the invited users will be able to look through your schedule and even make changes to it.

Users have confusion in the Contacts function in Microsoft Outlook. Most users never use this feature; only using it unknowingly when composing emails. The Outlook Contacts is an extremely important feature that acts as an integral part of the program. In comparison, the Outlook address book is merely a part of the Contacts and is used for a different purpose.

Here’s how you create an Outlook Address Book in the mail client:

  • Click on the File menu and then click on Account Settings tile. From inside the tile, click on the Account Settings menu.
  • Click on the Address Books tab and then select New.
  • You will be told to select from two different types of Address books:

Internet Directory Service (LDAP)

    • Click on this Option and select Next.
    • Type in the server name inside the Server name box. The name will be provided by your Internet Service Provider or System Administrator.
    • If the server is password protected, click on the option This server requires me to log on and type in your user name and password.

      Microsoft Outlook

      Creating A Outlook Address Book

    • Click on More Settings and then specify the name of the LDAP address book under Display Name.
    • Type in the Port number provided by the administrator and then, click on the Search tab to specify the server settings the way you require it.
    • Click OK and then click on Finish.

Additional Address Books

  • Click on the option and then click on Next.
  • Click on the Address Book you want to add and then click on Next.

You will note that the Outlook Address Book will be created, when you restart the Microsoft Outlook application. While Outlook Contacts specify all the different users you have in your computer, the Address Book contains specific contacts from the Contacts functionality. This service is extremely useful when you have to send out mass emails to multiple different contacts. You will be able to specify the address book name and all the contacts inside will be selected by default.

Backup Outlook Email And Address Book Without Losing Any Data

Outlook Address Book

                  Outlook Contacts Book

Outlook is one of the email clients that is extensively used by many people. They use Outlook for both official and personal needs. In case you are looking for an option to backup Outlook contacts from the Outlook Address Book, here is how you do it without having to lose any data.

Instructions

  • Open the Outlook application, from the window, click on the Tools menu. From the list, choose Options. From the Options menu that appears, click on the tab called Maintenance and then select the Store Folder.
  • Choose a location and then Copy the pathname of the folder. To close this dialogue box, you might have to click on Cancel two times. This will bring up the help service on the computer to assist you.
  • Click on the Start button on the desktop and then select the Run option from the menu. In the space provided to type, Paste the file path and then hit Enter on the keyboard.
  • Now you have to choose the Edit button and then select the option Select All. Select Edit once again and then choose the Copy option. After this, you have to Close the window.
  • Create a folder to save all the backed up data on the hard drive. Name the folder to locate it easily later. Open the new folder by double clicking on the same. Choose the Edit option, which is at the top of the window.
  • Click on the Paste option, this will copy all the Outlook emails to the folder that was copied.

    Outlook Contacts

                   Outlook Address Book

Restoring the backed up data

  • Launch Outlook and then click on File and later click on Import.
  • From the Select Program window, choose all the Email Messages that you need. You need to choose the right Email Client and then click on Next.
  • You need to click on Import Mail Radio button, which is available in OE6 store directory. Click on Ok.
  • To find the folder that you created earlier, click on the Browse option. Click on Ok and then click on Next.
  • Select All Folders and then click on the Next option.
  • Once Import is complete, click on Finish to end the process.

In case you find the above process of importing Outlook Address Book difficult, an alternative option is to call up our tech support desk for more advanced help.