Getting To Know The Outlook Address Book

Microsoft Outlook

                     Outlook Contacts Details

Outlook contains a long list of features. Although it is an email client program, it is an extremely popular personal information manager, featuring many productivity tools. If you successfully use all the different features that Outlook provides, you will be able to perform all the actions required in a workplace without any hassles. One of the major features of Outlook is the Outlook address book and the Outlook Calendar.

The Address book is an inbuilt tool of the service that is used to keep full track of your Outlook Contacts. As the number of people you correspond with increases, you will need to keep a contacts manager in hand, which you can update with ease and manage no matter where you go. Address book, as the name suggests, is a collection of the address book of different types and formats. This feature allows you to save contact information about your business acquaintances, colleagues and friends with whom you correspond.

Many different information about each individual can be saved using the address book, some of which are:

  • Full name
  • Phone numbers
  • E-mail addresses
  • Display name
  • Addresses
  • Fax numbers
  • General notes

There are innumerous benefits of maintaining an address book. By frequently updating the information, you will be able to look up when you need it. Moreover, once updated in your Outlook email client program, this information will also be available in your smartphones that are synced with the information. This means, critical information is on your fingertips at all times, wherever you go. Once you have saved a particular contact in Outlook Address book, you will be able to use this information when composing a new email.

Outlook Address Book

                     Outlook Address Feature

Under relevant fields like TO, CC and BCC, the program will automatically search the Address book and refresh the relevant information. Outlook will automatically look through the name for a matching person in the Contact list and then fill in the rest of relevant details. The latest version of Address book even features an ability to sync with social networking websites. This way, all the relevant contact information will be pulled out from the social networking websites and the program will also notify the latest posts made by your Outlook contacts.

Microsoft Outlook has many different updates that are extremely useful but rarely utilized. Once you make use of these functions, you will be able to get through your work in minimal time and maximum ease.

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How To Add Outlook Address Book Service To Email Profile

Outlook Address Book

Features Of Outlook

If you were using Outlook to manage your email accounts, you would surely have contacts saved and stored in the program. Now, if you do not add Outlook Address Book Service to your email profile, you will not be able to view the contacts folder in the program. Now, in this post, we will find out how to add this service to the email profile so that you will be able to view the contacts folder.

Steps Involved

The first step is to launch the address book lists corresponding to your email profile. For this, follow the steps below.

  • Launch Microsoft Outlook 2003 from its desktop shortcut.
  • Select the option Tools in the program and click Email accounts.
  • Choose the option View or change existing directories or address books.
  • Click the button Next.
  • If you are using Outlook 2007, choose the option Tools and click Account Settings. Choose the tab Address Books.
  • If you are using Outlook 2010 or Outlook 2013, choose the option File and click Account Settings. Select the option Account Settings and then Address Books.

If you find that the Address Book service is already added in the profile, you need to choose the contacts folder as an Address Book.

Outlook Help

Outlook Email Configuration

If you do not find the service added, select the button New or Add depending on the Outlook version you use and choose the option Additional Address Books. Select the button Next. Click the option Outlook Address Book and then choose Next. Select the option OK. Once you complete these steps, close the Outlook program and restart it for the changes to take effect. With this, the service will be added to the Outlook profile.

Now, in order to mark the contacts folder as an address book, select the contacts folder in the program and click the button Properties. Go to the tab Outlook Address book and choose the option Show this folder as an e-mail Address book. Once you complete these steps, you will be able to choose the contacts from the Address Book.

Sometimes, the address book service might be already present and you will still not be able to access the address book. In this situation, remove the Address book service and restart the program. Add the service again to the program. This will fix the issue. If you have any queries regarding these steps, you may contact the Outlook help center or our technical support team.

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How To Insert Outlook Contacts To A Word File

Outlook Address Book

Address Book In Outlook

Many of the experienced users of the Microsoft Word program consider the wizards that are available in the program an annoyance. This is because these wizards impose formatting options on the document. Just like you do not need to make use of the Mail Merge Wizard to import the Outlook contact data, you may not need the Letter Wizard that is available in the Outlook program.

In reality, you will be able to save some of your valuable time by bypassing the Letter Wizard, if you are trying to insert information to a document that is not a letter. Before using the Outlook address book toolbar to insert the contact data of the Outlook program to a Word document, you need to assign the button to a toolbar. The steps to insert Outlook contacts to a Word file are explained below in this article.

Instructions

  • The first thing to do is to right click on the grey apace that surrounds the toolbars.
  • Select the Customize button and then click on the Commands tab.
  • Now you will need to click on Insert button that is located under Categories.
  • Under the Commands tab, you will need to scroll until you find the Address Book.
  • Select the Name and then drag it to where you wish to place it in the toolbar.
Outlook Contact Data

Address Book Help

After assigning the button to a toolbar, you will be having immediate access to the Outlook address book.

  • Select the Address Book button and you will be taken to the Select Name dialog box.
  • If you are having many Outlook folders that have the contact data, you can select the proper folder from the drop down box that is located near to Show Names from the label.
  • Choose the name of the contact from the address list located under the label Type, Name or Select from List, to insert the address of the contact.
  • Now you can make use of the radio buttons to choose if you need to use the mailing address or any other address that you have stored in the Outlook program.
  • After finishing the steps, you can click on the OK button to finish the steps.

These are the simple steps to insert the contacts in the Outlook program to a Word file. For further assistance, you can contact the Windows help and support team.

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Salient Features Of The Outlook Address Book

Outlook Address Book

Outlook Features

Microsoft Outlook is an excellent email application that also serves as an advanced personal information manager. The program stores the personal and contact information of the users in specific files and folders know as personal storage tables or PST and Outlook address book.

The address book folder in this email application is actually a collection of several address books of varying types and formats. You can also store various types of information in the address book folders and that includes your full name, display name, contact addresses as well as phone numbers and general notes. Hence, the address book can be used to search and select names, email addresses as well as distribution lists while you address the messages.

Whenever you compose an email in Microsoft Outlook and type a name in the To, Cc and Bcc fields, the application automatically checks to see if the name you have entered matches a contact in the Outlook address book. In addition to this service, this option can also be used to search for names and other information that include office locations and telephone numbers of the people. You can find an option that says Find a contact box on the Standard toolbar to search for a contact.

Address Book Folders

Outlook 2013

Many users call up the Outlook tech support to know how to open the address book folder in the application. As it is the case with most of the options in the Microsoft Outlook application, the address book can also be opened in a number of ways in the program. The first method is to open the application and then click on the Tools menu. Here, a list of options would be available, from where you can select the address book. In the second method, you can use the keyboard shortcut to access the address book folder in Outlook. All you require is to use the Ctrl Shift B keyboard combination.

As mentioned earlier, you can also look up for the address book option while composing an email message. While doing so, you can click on the To, Cc, or Bcc buttons to enable the program to open the address book folder and search for the specific contact.

These are some of the main features of the address book folder in the Microsoft Outlook email application. To get more information on the features of this email program, feel free to contact our online tech support team.

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Procedure To Import Contacts To Outlook Web Access

Outlook Address Book

Microsoft Outlook

You might have heard about the Outlook Web App (OWA), which was first unveiled as Exchange Web Connect. Then, it was given a different name and now referred to as Outlook Web Access. If you are not aware, it is a client-side, web-based service for the Exchange Server. Now, Microsoft Exchange Server allows huge organizations, institutions and businesses for controlling large databases of users. The users make use of the OWA for the purpose of connecting to the Exchange server. Users or specifically clients will be able to import and utilize their already existing Outlook address book. Outlook maintains an address book containing contacts that can be imported. Here is how to import contacts to Outlook Web Access:

Instructions:

  • First, you need to configure your exchange email address with Outlook. On your system, you need to click on Start (located in the lower left corner of the computer screen), and then click on Control Panel. After that, you need to click on Mail. Thereafter, click on E-mail Accounts… and then click on the Next button.
  • After that, click on Next button, ensuring that Microsoft Exchange Server is selected from the list of options.
  • Key in the address of the Microsoft Exchange Server in the box given (you will be able to acquire information from your network administrator).
  • After that, you need to type in your email username, and then click on the Next button. Type in your password when prompted, and then click on the OK button for connecting. Click on Next to confirm your setup. Then, click on Finish for finalizing the setting up of Microsoft Outlook using your Exchange Server.

    Outlook Web App

    Outlook Web Access

  • Thereafter, on your computer, you need to click Start, and then select All Programs. Then, you need to select Microsoft Outlook.  
  • In the email client, you need to click on File. After clicking on Import and Export, you need to click on the method you wish to use for importing the Outlook address book. After that, click on Next. Then, select Personal Address Book, and then click on Next and Next button again.
  • Thereafter, you need to click on Contacts from the Personal Folders folder tree, and then hit Finish to finalize importing your address book to Outlook Web App account of yours, through Outlook.

 

This way, you can import contacts to Outlook Web Access

 

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